APPENDIX B: THE
UNO FACULTY AUTHORS COLLECTION
After many years
of sporadic efforts to collect publications by UNO faculty authors,
in April 2001 the Earl K. Long Library instituted the UNO Faculty Authors
Collection, which is housed in and administered by the Louisiana and
Special Collections Department. With materials already in Special Collections
as its nucleus, this collection will be expanded—by donation,
purchase, and transfer from the library’s circulating collection—to
include additional works, current and past, by UNO faculty authors.
Because of the impossibility of obtaining copies of all relevant works,
the Library is also initiating a comprehensive database which will include
citations, print and electronic, reported by UNO faculty authors. The
Chair of the Louisiana and Special Collections Department shall serve
as collection development librarian for the UNO Faculty Authors Collection.
WHO IS A
UNO FACULTY AUTHOR?
The basic criteria
are authorship, as indicated by the appearance of one’s name on
the title page (or, in the case of journal articles or collected essays,
following the title), and, usually, employment on the faculty at the
University of New Orleans at the time a particular work was published.
This includes permanent, part-time faculty but excludes temporary adjunct
faculty. Materials published before an author became employed at UNO
may be included if the author spent a substantial part of his/her career
here. Research publications from departments, research institutes, centers,
etc., will be included, as well as publications by individuals.
WHAT IS
INCLUDED?
-
Monographs by UNO faculty authors, entirely or in collaboration with
others
-
Textbooks by UNO faculty authors, entirely or in collaboration with
others
-
Collections of essays when the editor or any contributor is a UNO
faculty author
-
Editions of papers or documents edited by UNO faculty authors
-
Offprints or photocopies of articles by UNO faculty authors, entirely
or in collaboration with others, or copies of individual issues in
which the articles appear
-
Commercially published nonprint media presenting performances, works
of art, etc. by UNO faculty
-
Research publications from departments, research institutes, centers,
etc.
WHAT
IS EXCLUDED?
-
Journals edited by a faculty member
-
Book reviews
-
Conference papers, not otherwise published
-
Unpublished theses and dissertations
-
Nonprint media that are not commercially published
HOW
DO WE OBTAIN PUBLICATIONS BY UNO FACULTY AUTHORS?
-
MONOGRAPHS
Donation from the authors
It is hoped that publicity and interest surrounding the UNO Faculty
Authors Collection will foster donation specifically to the collection.
To as great an extent as possible, the collection development librarian
for Special Collections will contact faculty authors of new books
to suggest that a gift would be welcome. Other collection development
librarians are requested to encourage gifts when it is convenient
to do so, such as in an annual Fall message to the faculty of their
departments.
When other collection development librarians receive gift books by
UNO faculty authors, these donations should be sent to the collection
development librarian for Special Collections with a gift form or
note indicating that the book is by a UNO faculty author and which
collection development librarian sent it.
Purchase
If funds become available, second copies of high-demand circulating
books by UNO faculty authors shall be purchased for the UNO Faculty
Authors Collection by the collection development librarian for Special
Collections. Recommendations by other collection development librarians
shall be welcomed.
Transfer from stacks
Books may be transferred from the circulating collection to the UNO
Faculty Authors Collection at the discretion of the collection development
librarian for Special Collections if either of the following criteria
is met: (1) multiple copies are available in the stacks, and at least
one circulating copy will remain available; or (2) in the case of
a single copy, it has not circulated for at least five years. Books
that fail to meet either criterion remain in the circulating collection.
The collection development librarian for Special Collections shall
contact other collection development librarians in case of doubt (e.g.,
multiple volumes with varying circulation history) or to propose exceptions.
-
ARTICLES
Donation from the authors of offprints, issues of journals, or
photocopies
Articles from journals shall be collected only when the authors provide
copies. No effort shall be made to photocopy articles from journals
owned by the library or to secure articles from other journals through
document delivery. Donated articles shall be collected regardless
of whether the library owns the journals containing them. Authors
are expected to provide complete bibliographic information (title,
volume number, and date) of the source in which the article was published.
-
CITATIONS
Reported by authors
A bibliographic database containing citations to works by UNO faculty
authors shall be maintained by the collection development librarian
for Special Collections. Criteria for inclusion in the database are
the same as criteria for addition to the UNO Faculty Authors Collection
(see “What is included?” and “What is excluded?”
above). Retrospective data shall be added as time permits. The database
shall be made available electronically via the Louisiana and Special
Collections web page. A mechanism for obtaining data shall be established
in cooperation with the deans of the colleges.
HOW
ARE THESE PUBLICATIONS ARRANGED AND HOUSED?
-
MONOGRAPHS
Fully cataloged, with “UNO faculty author” note in OPAC.
Housed in Special Collections in the bookcases in the Reading Room
-
ARTICLES
Not cataloged
Housed in file folders (arranged alphabetically by author’s
surname) in file cabinets in UNO Archives area
-
CITATIONS
Include standard bibliographic data
Data available in alphabetical lists (arranged by author’s surname)
of all contents and of items added during the current academic year,
and in lists arranged by department
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